Privacy Policy

Last Updated: 14.01.2026

This Privacy Policy explains how G Archer Photo (“we”, “us”, “our”) collects, uses, stores and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018.

This policy applies to our website, online store, photography and video production services, and any other interactions you have with us.

1. Who We Are

  • Business Name: G Archer Photo (Grant Archer)

  • Business type: Sole trader

  • Email: grant@garcherphoto.com

  • Website: https://garcherphoto.com

  • Location: United Kingdom

2. What Personal Data We Collect

We only collect personal data that is necessary to run our business and provide our services.

a) Contact Details:

  • Name

  • Email address

  • Telephone number

  • Postal Address (if provided)

  • Any other information you choose to include when you contact us

b) Client & Booking Information

  • Booking and event details (such as dates, locations and schedules)

  • Contracts and invoices

  • Communication history

c) Photography & Video

  • Photographs and/or video footage containing identifiable individuals

  • Metadata associated with the photo/video assets

d) Online Store & Payment Information

If you buy products or services through our online store:

  • Billing and shipping details

  • Order history

We do not store your card details. Payments are handled securely by trusted third-party payment providers.

e) Website & Technical Data

  • IP address

  • Browser type and version

  • Device information

  • Website usage data (via cookies and analytics)

3. How We Use Your Data

We use personal data to:

  • Reply to enquiries

  • Manage bookings and contracts

  • Provide photography and video production services

  • Deliver digital files, galleries, and/or physical products

  • Process orders and payments through our online store

  • Maintain business and financial records

  • Improve our website and services

  • Meet legal and tax obligations

  • Promote our services to clients

4. Our Legal Basis for Using Your Data

UK GDPR requires us to have a lawful reason for using personal data. We rely on:

  • Contract: To provide services you have booked

  • Legitimate interests: To run our business effectively (for example, responding to enquiries, delivery of our services, and marketing of our services to prospective clients)

  • Consent: Where you have given permission (such as marketing emails or social media use)

  • Legal obligation: For accounting or legal requirements

You can withdraw consent at any time by contacting us.

5. How We Store and Protect Your Data

We take reasonable and appropriate steps to keep your data secure, including:

  • Password-protected devices and accounts

  • Secure cloud storage

  • Limited access to personal data

  • Secure delivery of digital files

We only keep personal data for as long as necessary for business, legal, or tax reasons.

6. Third-Party Services We Use

We use trusted third-party tools to help run our business. These services only process personal data where necessary and are required to follow data protection laws.

Website & Online Store

Our website and online store are hosted by Squarespace, which processes data on our behalf in line with its privacy and security policies.

Payments

Payments made through our Squarespace store are processed securely by third-party payment providers (such as Stripe or PayPal). We never see or store your full payment card details.

Photo & Video Editing

We use professional editing software, including:

  • Adobe Lightroom and Photoshop for photo editing

  • DaVinci Resolve for video editing

Images and footage are processed only for the purpose of delivering your project, and creation of marketing materials to promote our services to prospective clients.

File Delivery and Backup

We use file-transfer and backup services, including:

  • WeTransfer to securely send large photo or video files to our clients

  • Backblaze for secure offsite data backups

Social Media & Online Platforms

We use social media platforms to communicate, and promote our services, including:

  • Meta platforms: Facebook, Instagram and WhatsApp

  • YouTube

Interaction with us on these platforms is subject to each platform’s own privacy policy.

Professional print labs and album suppliers

We may use third-party professional print labs for the purpose of fulfilling our contracted services to our clients, when commissioned to do so.

7. International Data Transfers

Some of the third-party services listed above may store or process data outside the UK. Where this happens, safeguards are in place (such as adequacy decisions or standard contractual clauses) to protect your data.

8. Marketing & Portfolio Use

We only send marketing emails if:

  • You have previously given your consent, or

  • You are an existing client and marketing is allowed by law

You can opt out at any time using the unsubscribe link or by contacting us.

Images and/or video may be used for the Photographer’s portfolio, website, social media, or promotional materials where client consent has been given. Clients may withdraw consent for marketing use at any time in writing. This does not affect images already lawfully published.

9. Cookies

Our website uses cookies to:

  • Ensure the website works properly

  • Understand how visitors use the site

  • Improve user experience

You can control cookies through your browser settings or our cookie consent banner.

10. Your Data Protection Rights

You have the right to:

  • Ask for a copy of your personal data

  • Ask us to correct incorrect information

  • Ask us to delete your data (in certain situations)

  • Object to or limit how we use your data

  • Ask for your data to be transferred to another provider

  • Withdraw your consent

  • Complain to the Information Commissioner’s Office (ICO) - https://www.ico.org.uk

To exercise your rights, please contact us. Requests should be made in writing and will be handled within a reasonable timeframe by the Photographer.

11. Children

We do not knowingly collect data about children without appropriate consent. However, where we are commissioned to photograph an event (such as a wedding or public or private event), we rely on the legitimate interests of our clients and ourselves to capture the event as it naturally occurs. This may include incidental images of children attending the event.

Where children are the main focus of photography (for example, family portrait sessions), we will ensure that appropriate consent is obtained from a parent or legal guardian, during the booking process.

If a parent or guardian has concerns about the capture or use of images involving a child, they are encouraged to contact us, and we will consider any reasonable requests in line with our legal obligations.

12. Changes to This Policy

We may update this Privacy Policy occasionally. The most recent version will always be available on our website.